AGM MINUTES 13.03.2018

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Minutes of 10th Annual General Meeting

Millbrooke House

Tuesday 13th March 2018

10:30am

 

1. The Chairman welcomed all present:  

Guarantor Members:

Biles, Chris

Bungey, Sue

Gardiner, Laura

Gazzard, Jacque

Hollingshead, Ruth

Lockley, John

Lockley, Julia

Moore, John

Rutherford, Paul

Tuckwell, Liz

Staff Members:

Cane, Chris

Durbridge, Debbie

Earley, Susan

Hollyhead, Lisa

Jasper, Laura

Taylor, Michelle

Tong, Miriam

Visitors:

Barry, Nicole

Pearce, Emily

Tunley-Smith, Helen

Volunteers:

Cass, Linda

Mitchell, Terry

Shephard, Alan

 

2. Apologies for absence were received as follows:  

Haver, Don

Pearson, Terry

Pivonka, Sara

Sainsbury, Emma

 

 

3. The Chairman & the Chief Executive together presented their brief review of the year since April 2017 and a pre-view of plans for the year ahead. The Chief Executive asked the meeting if they wished the statement regarding the overpayment to be read out. A Guarantor Member present requested this. The Chief Executive read the statement.  

See Chairman’s review HERE

See CEO’s review HERE

 

4. To receive minutes of the 9th AGM, held Monday 13th March 2017  

The minutes of the previous AGM were taken as read. Their adoption was invited.

Proposed by: Sue Rutherford

Seconded by: Michelle Taylor

Votes for (including those present in the room and proxy votes received): 19

Votes against: 0

Abstentions: 0

 

5. To receive the Trustees’ Report for the year ended 31 March 2017  

The Trustees’ Report (Pages 1-4 of the published accounts circulated) was taken as read.

Its adoption was invited.

Proposed by: Ruth Hollingshead

Seconded by: Jacque Gazzard

Votes for (including those present in the room and proxy votes received): 17

Votes against: 1

Abstentions: 2

 

6. To receive the Accounts for the year ended 31 March 2017  

The Accounts (Unaudited Financial Statement previously circulated) were taken as read.

A Guarantor Member asked when the pension deficit payments currently being made would end; the Chief Executive and Treasurer said it would be another year.

Its adoption was invited.

Proposed by: Jacque Gazzard

Seconded by: Sue Bungey

Votes for (including those present in the room and proxy votes received): 20

Votes against: 2

Abstentions: 0  

 

7. Appointment of Charity Trustee-Directors

i. The election of Laura Gardiner was:   

Proposed by: Ruth Hollingshead

Seconded by: Sue Bungey

Votes for (including those present in the room and proxy votes received): 17

Votes against: 0

Abstentions: 4

ii. The election of Jacqueline Gazzard was:   

Proposed by: Ruth Hollingshead

Seconded by: Sue Bungey

Votes for (including those present in the room and proxy votes received): 14

Votes against: 0

Abstentions: 6

iii. The re-election of John Lockley was:   

Proposed by: Jacque Gazzard

Seconded by: Sue Bungey

Votes for (including those present in the room and proxy votes received): 18

Votes against: 0

Abstentions: 1

iv. The election of Chris Biles was:   

Proposed by: Sue Rutherford

Seconded by: Ruth Hollingshead

Votes for (including those present in the room and proxy votes received): 19

Votes against: 0

Abstentions: 1

 

8. Appointment of Independent Examiner Accountancy firm Moore Stephens LLP to be appointed:

Proposed by: Jacque Gazzard

Seconded by: Ruth Hollingshead

Votes for (including those present in the room and proxy votes received): 12

Votes against: 0

Abstentions: 0

 

9. Any Other Business.

Written questions submitted by Guarantor Members were answered. Click HERE for questions and answers.

Chairman asked if there were any other questions from the floor.

A question was asked about permissions to publish 100 club winners. The Chief Executive said that consent for this could be sought when members are written to in the coming weeks, regarding consent to hold their details electronically, in compliance with the new GDPR, data protection regulation, to be introduced in May.

The February winner for the 100 club was drawn by Liz Tuckwell at the end of the meeting. The winning number drawn was ‘57’. A cheque for £38.00 will be sent to the winner.

The Chairman thanked everyone for attending and participating in the meeting & closed the meeting at 11.55am.